Administrative Coordinator

APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED PN: 39684 Division: Public Health Services Branch Section: HIV/STI and Viral Hepatitis Prevention Reporting Location: 8000 N. Stadium Dr. Workdays & Hours: Monday – Friday 8:00 AM-5:00 PM* *Subject to Change DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS HHD seeks an Administrative Coordinator to serve as inventory management personnel in the Bureau of HIV/STI and Viral Hepatitis Prevention. This position will report to the Administration Manager. The successful applicant will implement inventory control procedures around IT computer equipment and collaborate with HHD IT to ensure inventory discrepancies are fixed timely. Job duties and responsibilities may include, but are not limited to, the following: Maintain accurate computer inventory records through WASP HHD management information system and excel spreadsheet. Conduct regular physical inventory counts and audits on computer equipment to ensure accuracy, compliance, and reconcile discrepancies. Monitor stock levels and coordinate with HHD IT to ensure timely replenishment of computer equipment while avoiding stockouts or overstocking. Collaborate with IT, and other department areas to forecast and understand inventory needs. Develop and implement inventory control procedures and ensure salvage computer equipment is being disposed properly, per grantor recommendations Analyze inventory data to generate reports and provide insights to upper management when needed. Manage the storage and transfer of computer equipment. Investigate and resolve inventory discrepancies and issues. Stay updated on technological trends and equipment lifecycles. Abreast of DSHS and Federal guidelines on computer inventory control items. Coordinate with the department on the DSHS GC-11 report and get information back to the grantor on all equipment that’s in use or not in use, and equipment that has been salvaged. Have a tracking mechanism for newly purchased equipment and coordinate with HHD IT on deployment dates to Bureau staff. WORKING CONDITIONS This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field. EXPERIENCE REQUIREMENTS Five years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. A Master's degree in Business Administration, Public Administration or a field closely related to the work being performed may be substituted for two years of experience. LICENSE REQUIREMENTS None. PREFERENCES **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** Proven experience in inventory management, preferably in a computer or IT environment. Proficiency with inventory management software and advanced skills in spreadsheet programs like Microsoft Excel and other software programs that may be relevant to the position. Strong analytical, problem-solving, and organizational skills. Excellent attention to detail and communication skills. Ability to forecast and analyze data effectively. Ability to work independently and as part of a team. GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRED Application review and/or interview. However, the Department may administer a skill assessment evaluation. SAFETY IMPACT POSITION NO If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade 24 SALARY INFORMATION GRANT FUNDED POSITION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-4882. If you need special services or accommodations, call (832-393-4882). (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.