O&M Facilities Coordinator II - CPPW

ABOUT THE ROLE The Bureau of Environmental Services (BES) Operations & Maintenance Group (O&MG) Facilities Management program manages buildings and grounds at treatment plants, off-site facilities, and pump stations. The Facilities Coordinator II supports a safe, efficient, and well-managed workplace by overseeing facility assets, coordinating facility projects, maintaining asset data within the Computerized Maintenance Management System (CMMS), and supporting a comprehensive preventive maintenance program. KEY RESPONSIBILITIES - Maintain accurate asset data within the CMMS, including equipment records, preventative maintenance schedules, and lifecycle information. - Prioritize, schedule, and account for the backlog of deferred maintenance, ordering and coordinating parts/materials and services. - Assist in the development and documentation of Standard Operating Procedures (SOPs) for the O&M Facility Maintenance program. - Collaborate with internal teams, contractors, and vendors to plan and execute facility upgrades, repairs, and improvements. - Conduct routine facility inspections to identify safety hazards, maintenance needs, and operational efficiencies. - Ensure all facility work complies with safety standards, regulatory requirements, and organizational policies. - Participate in and lead facilities efforts in the condition assessment of BES Facilities assets. - Investigate and resolve employee complaints and repair requests. - Respond to facilities concerns regarding aging work orders and open requisitions. - Assist with facilities planning and forecasting. MINIMUM QUALIFICATIONS 1. Experience with facility operations, maintenance coordination, or asset management. 2. Knowledge of CMMS platforms and the ability to maintain accurate asset records. 3. Ability to coordinate multiple facility projects, including planning, scheduling, and communication with vendors or contractors. 4. Ability to read and interpret basic technical documents such as equipment manuals, drawings, or maintenance specifications. 5. Ability to embrace teamwork and maintain effective working relationships, applying appropriate customer service and conflict resolution skills. 6. Skill in evaluating consultant and/or vendor proposals and contracts, overseeing those contracts, and ensuring quality of vendor work. 7. Education/Training: Coursework from an accredited college or university in a relevant trade, business administration, public administration, or related field; OR Experience: Three years of progressively responsible experience involving analysis, planning, organizing, and/or evaluating programs in a public agency or customer service related field. SPECIAL REQUIREMENTS - A valid state driver's license. - Salary is determined based on experience listed in the resume that is directly related and equivalent to the position, in accordance with the Oregon Equal Pay Act. SELECTION PROCESS - Step 1: Apply online between August 31, 2026, and September 21, 2026. - Step 2: Minimum Qualification Evaluation (Week of September 21, 2026). Evaluation of training and experience demonstrated in resume and cover letter, weighted 100 percent. - Step 3: Establishment of Eligible List (Week of September 28, 2026). - Step 4: Selection (Interview) - TBD. - Step 5: Offer of Employment - TBD. - Step 6: Start Date - TBD. HOW TO APPLY - Apply online via the City of Portland's online portal. - Attach a thorough cover letter (can exceed one page, up to three) specifically addressing each minimum qualification listed in the job announcement. - Attach a resume supporting the details described in the cover letter. - Answer the Supplemental Questions. - Optional: Veteran's Preference documents (e.g., DD214-Member 4, VA Benefit Letter) must be submitted by the closing date if applicable. - E-mailed and/or faxed applications will not be accepted. Do not attach additional documents. EMPLOYMENT DETAILS - Job Number: 2026-00772 - Bureau: Bureau of Environmental Services - Location: Columbia Boulevard Plant, 5001 N Columbia Blvd., Portland, OR 97203 - Job Type: Regular - Schedule: Monday through Friday, 8:00 AM to 5:00 PM (alternate schedule may be available) - Union Representation: City of Portland Professional Workers (CPPW) - Opening Date: 08/31/2026 - Closing Date: 09/21/2026 11:59 PM Pacific - Employer: City of Portland