Chief of Staff & Deputy Director of Project Delivery

ABOUT THE ROLE The NYC Department of Transportation's Division of Facilities Management is seeking a dual-capacity leadership role combining strategic planning and operational execution. Reporting directly to the Assistant Commissioner for Facilities Management, the selected candidate serves as a trusted advisor, partnering with Division leadership to coordinate operational priorities, facilitate project delivery, and strengthen collaboration across internal teams and external agency partners. KEY RESPONSIBILITIES - Serve as a strategic advisor and thought partner to the Assistant Commissioner by managing day-to-day division operations, establishing priorities, and coordinating activities - Lead the planning, coordination, and execution of division-wide initiatives and special projects to ensure alignment with agency goals - Develop executive-level briefing materials, reports, presentations, correspondence, and memoranda for senior leadership - Oversee organizational planning efforts, including workforce planning, staffing strategies, performance metrics, SOPs, and continuous process improvement - Coordinate with procurement, contract management, and real estate teams to facilitate successful planning and delivery of facilities projects - Manage cross-functional collaboration among internal divisions, executive leadership, and external agency partners - Prepare agendas, meeting materials, and follow-up actions for executive meetings, tracking key decisions and action items - Monitor progress on critical initiatives, identify risks or obstacles, and recommend solutions to maintain schedules and objectives - Support recruitment efforts by partnering with hiring managers throughout candidate selection, onboarding, and integration - Foster employee engagement by supporting professional development, succession planning, and career advancement opportunities - Lead the implementation, administration, and continuous improvement of IT systems that support Facilities Management operations MINIMUM QUALIFICATIONS - A master's degree from an accredited college in a related field and two years of satisfactory full-time professional experience in relevant areas, with 18 months in an executive, managerial, administrative, or supervisory capacity; OR - A baccalaureate degree from an accredited college and four years of professional experience in the areas described above, including 18 months of executive, managerial, administrative, or supervisory experience. SPECIAL REQUIREMENTS - Candidate must be serving permanently in the title of Administrative Staff Analyst, or be reachable on the Administrative Staff Analyst Civil Service List. - This position is also open to qualified persons with a disability who are eligible for the 55-a Program. - New York City residency is generally required within 90 days of appointment (exceptions may apply for eligible continuous City employees). SELECTION PROCESS 1. Exam may be required to meet civil service requirements. 2. Review of application materials, including resume and cover letter. 3. Interview and discussion with the agency representative regarding qualifications and residency requirements. HOW TO APPLY Apply through the official New York City careers portal. - Job ID: 785833 - If applying through the 55-a Program, indicate this at the top of your resume and cover letter. - Posting closes on August 17, 2026. EMPLOYMENT DETAILS - Job Type: Full-Time - Location: Manhattan (55 Water St, NY, NY) - Department: Facilities Management, NYC Department of Transportation - Experience Level: Experienced (Non-Manager) - Title Code: 1002D - Civil Service Title: ADMINISTRATIVE STAFF ANALYST - Title Classification: Competitive-1 - Category: Administration & Human Resources - Equal Opportunity Employer committed to a diverse workforce.